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NTU Affairs Meeting
University Affairs Meeting

Article 36 of the university organization regulation stipulates that: “the University Affairs Meeting is the most crucial strategic meeting of the university. The representatives for the University Affairs Meeting consist of the university’s President, Vice President, Dean of Academic Affairs, Dean of Student Affairs, Dean of General Affairs, Dean for Research and Development, together with representatives of faculty member, research fellows, teaching assistants, staffs, custodians and students bodies. Article 39 of the university organization regulation stipulates that: “The university’s President may appoint managers or other related personnel to attend the meetings if needs arise.”


Meeting Time

Article 38 of the university’s organizational regulation stipulates that: “University Affairs Meeting is held by the President of the university, and it must be held at least twice every semester. Over half of the representatives must be present at the meeting in order for the meeting to begin. Emergency Meeting can be held if requested by more than one fifth of the representatives. Once an emergency Meeting has been requested, the President must organize a meeting within 15 days of submission.” The dates on which the meetings are to be held will be listed on the university’s calendar once they have been determined by the Administrative Meeting.


Meeting Proposals

Article 10 of the University Affairs Meeting regulation stipulates that: “all proposals for discussion in University Affairs Meeting must be requested by at least 5% of all representatives, except in the circumstances where the proposal is raised by the President of the university or by representatives of individual college. Article 7 of the procedural committee of University Affairs Meeting outlines that: “if an issue is proposed by either the President or by any college, then the proposal can be submitted for discussion once the administrative processes has been completed; as for issues proposed by other joint members, the proposed issues can be submitted once representatives have been elected on the first meeting of each academic year. Proposals must be submitted before the deadline as outlined by the meetings, late submissions will not be accepted. Nonetheless, for those with special circumstances the permissions will be decided after further discussion.”
(Contact Person: Chia-En Ko, Tel: 33662036, E-mail:chiaen@ntu.edu.tw)


Procedures for Joint Proposal Submissions from Representatives of University Affairs Meeting

The methods for joint proposal submission include signature of supportive representatives as original document, signed facsimile, joint emails, and signature on behalf of other representatives (must include another signed declaration of the representative). The person submitting the proposal will be the head contact person of the issue. At the time of submission the head contact person must sign and assume responsibility for the materials and documents submitted.

(Resolution of the first University Affairs Meeting of 2003 academic year, first semester.)

Minutes of the Meeting

In addition to being published as university news, all meeting minutes must be bound into books once the contents have been examined and confirmed. Those in need of the minutes may consult or borrow from the Office of Secretariat or special archives section of the library. Archives after the first meeting of the second semester of 1996 academic year (inclusive) can be found at these 2 locations.

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